Clubhouse Rental

The clubhouse at the Mantua Swim & Tennis Club can be rented by active members for reasonable rates. Please continue to read for information concerning rental options. If you require additional information, please

INSTRUCTIONS:  To check availability of the clubhouse, please contact clubhouserental@mantuastc.org at least two weeks in advance.  Once you have confirmed availability, please complete the rental agreement.  Your deposit and rental fee, as two separate checks, should be sent to Lori Lash, 9109 Glenbrook Rd, Fairfax.  Make checks payable to MSTC. Continue reading below to answer your questions concerning clubhouse rentals and pool parties.

The renter personally guarantees payment of all fees and agrees to be present for the entire event.  The renter agrees to release Mantua Swim and Tennis Club from any liability associated with use of the facility, particularly with regard to the serving of alcohol by renter. 

INCLEMENT WEATHER:  Please note that rental of the clubhouse does not include snow or ice removal from parking area or deck. In the case of thunder or lightening, the deck must be cleared of guests.

POOL PARTY RESERVATIONS

For any pool party larger with more than 10 non-member guests a reservation must be made.  Please arrange for your pool party through the Clubhouse Chairman ONLY. (Lori Lash 703-447-7278 or clubhouserental@mantuastc.org)

The following options are available for a pool party:

  1. Pool party with Deck Rental at a cost of $75 for 4 hours and a guest fee for each nonmember guest attending the party. The deck would be closed to your party guests only. There will be no access to the clubhouse.
  2. Pool Party with Clubhouse Rental based on rental fees listed below and a guest fee for each nonmember guest attending the party. This option gives you access to the clubhouse and the deck.
  3. Pool Party only with a guest fee for each nonmember guest attending the party. This option does not guarantee picnic tables as they are on a first come first serve basis. No access to the deck or clubhouse with this option.

**Note: Pool is open to all members during pool party rentals

Guest Fees for pool parties (including those with deck or clubhouse rental): $3 per non member guest whether swimming or not. Guest passes must be purchased in advance through esoft

1. Please complete the Rental Agreement on the website. All fees and deposits must be paid 2 weeks prior to the event. Two separate checks are required, one for the deposit and one for the fee. Checks should be made out to MSTC. There is an option to pay rental fee(not deposit) through esoft. Please notify clubhouse chairman if you would like to pay through esoft.

2. Guest passes must be purchased online prior to the party. You will only be deducted for nonmember guests who check in on the day of the party. Guest passes carry over from year to year and do not expire.

3. A Pool Party Guest List must be completed and submitted to the Clubhouse Chairman 10 days prior to the Pool Party.

4. If children and teenagers are involved, there must be at least one chaperone per l5 children/ teenagers.

5. Pool parties are limited to a maximum of 50 member and nonmember guests.

6. All Party guests must sign in at the desk before admittance against the master list provided by the host.

7. All party guests must obey pool rules. Lifeguards will enforce rules.

8. There will be an additional charge for any extra life guards that may be required. This will be determined be the pool manager.

9. Pool parties must end by 9:00 p.m.

10. There is NO SMOKING anywhere on Club premises.

There will be no pool parties permitted on Memorial Day Weekend, 4th of July Holiday and Labor Day Weekend

CLUBHOUSE RESERVATIONS FOR OWNERS AND RENTERS

Mantua Swim and Tennis Club members in good standing may rent the clubhouse according to the following fee schedule:

Monday-Thursday: $40 for first 2 hours and $15 for each additional hour. Rental time must include time for set up and clean up. Clubhouse available for rental Monday through Thursday until 10:30pm.

Friday-Sunday and holidays: $75 for first 2 hours and $25 for each additional hour. Rental time must include time for set up and clean up. Clubhouse available for rental Friday-Saturday until 12:00, Sundays until 10:30.

A security deposit of $400 for parties is required, refundable upon satisfactory return of the facility to its original condition. If facility is not cleaned(including restrooms) a minimum of $50 will be retained from deposit to cover cleaning expenses. If club rules are violated, deposit will be retained.

Please complete the Rental Agreement on the website to reserve the space. All fees and deposits must be paid 2 weeks prior to the event. Two separate checks are required, one for the deposit and one for the rental fee. Checks should be made out to MSTC. There is an option to pay rental fee(not deposit) through esoft. Please notify clubhouse chairman if you would like to pay through esoft

Rules Concerning Rental of Clubhouse:

  1. Club member renting the facility must be present for entire event.
  1. A representative for MSTC will meet you to unlock the clubhouse for the beginning of your event and wil meet you at the end of your event. Renter is to remain on premises until representative inspects the space at the end of event.
  1. If the guests are primarily under 18 years old, event must end by 11:30 to comply with VA driver’s curfew
  1. There is NO SMOKING anywhere on premises
  1. No tape or tacks may be used on walls of clubhouse. MSTC will provide approved adhesive for the walls
  1. Replace tables and chairs in closet after wiping them down.
  1. Sprinkle/glitter/confetti decorations may not be used.
  2. During the off season, when the pool is closed, the upper deck may be used with rental of the clubhouse HOWEVER the staircase and the lower deck is closed. No guests are allowed on staircase.
  3. Room must be vacuumed after event. Bathrooms and Kitchen must be cleaned, swept and mopped
  4. All trash needs to be placed in dumpster.
  1. No refunds are given if entire requested rental time frame is not used.

For more information concerning rentals, call or email Lori Lash (703)447-7278 or clubhouserental@mantuastc.org.

Make checks to Mantua Swim & Tennis Club

There will be no clubhouse rentals permitted on Memorial Day Weekend, 4th of July Holiday and Labor Day Weekend

For more information concerning rentals, call or email Lori Lash (703)447-7278 or clubhouserental@mantuastc.org.
Make checks to Mantua Swim & Tennis Club

To complete a rental agreement or pool party guest list, click on the links above to download applicable documents.