eSoft Membership Management System
In 2017, we transitioned to a new membership management system, called eSoft. In the membership system you can do the following:
- View & modify your personal information
- Pay your annual dues
- Register your children for sports teams
- Manage the email settings for your account
- Purchase guest passes
Check out all its features and find step-by-step guides here: http://www.mantuastc.org/main/membership/esoft-membership-management-system/
Mantua Swim and Tennis Club offers only one type of membership, a Full Membership. The Club maintains 600 Full Memberships. Only homeowners in the greater Mantua area (as depicted on Boundary Map) can purchase Full Memberships. Full membership is offered on a rolling basis – as Full Members request to sell their membership, that “share or bond” is offered to the next individual or family on the waitlist who is eligible to purchase the membership. Families typically remain on the waitlist an estimated 4 to 5 years before being offered a Full Membership. As described in the Bylaws, Full Members may choose to rent their membership for the year. When those memberships are available, the Club grants summer use privileges (referred to as a Rental Membership) to 1) individuals or families who are waiting to purchase a full membership or 2) home renters/tenants who are ineligible to purchase a full membership. Rental Memberships are offered to the next individual or family on the waitlist based on the date and time they were placed on the list.
The Membership Chair accepts applicants for the waitlist throughout the year. Anyone interested in purchasing or renting a membership should email the Membership Chairperson at firstname.lastname@example.org to apply. The Membership Chairperson will provide a web form application for you to submit. Complete the form and press ‘submit.’ The forms are date and time stamped, and the Membership Chair will contact people in the order of application submission to inform them if they will be able to purchase or rent a membership. Applicants do not need to reapply at any time in the future as their place on the waiting list remains until they are offered a Full Membership. Applicants who are offered a Full Membership to purchase are no longer eligible for Rental Memberships. Please note that memberships are only available to individuals or families who reside in the designated area (see map) and all living in the same household.
Invoices and Payment Due Date
Current Full Members will receive their dues notice in late February, reminders to pay by March 15, and an email confirmation that payment was made. The system will automatically charge a $50 late fee for dues received between April 1-15 and an additional $50 late fee ($100 total) for dues received between April 16-30. If Full Members have not paid their dues by May 1, the MSTC Board will notify them of the Board’s intent to sell the membership if they do not respond and pay within 30 days. Individuals/families who are on the waiting list and who are offered a Rental Membership must pay within 10 days of notification or the individual/family will be passed over and not eligible to rent a membership for the remainder of the year. They will maintain their current position on the waiting list for future years.
The cost of a full membership includes: a $100 one-time transfer/administration fee (not refundable when the membership is sold), a $1,100 one-time bond/share purchase (refunded when the membership is sold), and annual dues described below. Full members retain their membership until they decide to sell. Full members are permitted to vote at all annual and special meetings and can participate in the club’s activities and rent the clubhouse year round.
Each year, Full Members have the option to renew their dues to have access to the Club’s facilities for the year or rent out their membership and forfeit all privileges and access to the Club’s facilities for the year. For 2017, the annual renewal dues are $495. Full Members who wish to rent their membership will be charged $175. Payments are non-refundable and must be paid by April 1 every year. Late fees of $50 will be charged for payments received between April 1-15 and an additional $50 ($100 total) for payments received between April 15-30.
Please note that the membership “family” includes all members residing in the household, including spouses, parents, minor children, and grandparents living in the household. Employees of a member (such as an au pair, nanny, or babysitter) are not considered part of the membership “family.” They may use the facilities only when providing care for a member of the membership “family.”
As Full Memberships become available, the Membership Chair will offer a Full Membership to an individual/family homeowner (not renter) who is on the waiting list on a first come, first serve basis that is determined by the date/time of application. An individual or family who is offered Full Membership must either accept or turn down such an offer. If the individual or family accepts the offer, the individual or family becomes a Full Member upon payment of the one-time administration fee and bond/share purchase specified above (the Rental Membership dues are applied in full towards the Full Membership dues if the offer is extended after the summer dues are paid). If the individual or family turns down a Full Membership offer, the individual/family is removed from the waiting list and summer use privileges are immediately terminated. They are not able to rent a membership at any time once a Full Membership is turned down. Any Waiting List Member who turns down an offer of Full Membership may go on the waiting list again, but they go to the bottom of the list and are ineligible to rent. An individual or family who turns downs an offer of Full Membership for a second time shall be ineligible to apply for any further memberships in the club.
The Cost of Full Membership
|Share/Bond Purchase (one-time, refundable)||$1,100|
|Transfer/Administration Fee (one-time, non-refundable)||$100|
|Annual Membership Dues||$495|
|First Year Cost of Full Membership||$1,695|
When available, MSTC offers summer use privileges to 1) individuals or families who are waiting to purchase a full membership or 2) home renters/tenants who are ineligible to purchase a full membership. For 2017, Rental Memberships will cost $645. Individuals or families on the waiting list are welcome to participate in all teams and programs; they may not, however, vote or participate in annual or special membership meetings. Rental Memberships generally become available in early April. Rental Memberships are offered to the next individual or family on the waitlist based on the date and time they were placed on the list. Partial Rental Memberships may become available July 15th if any Rental Memberships are not being used. (e.g., if a rental member permanently moves out of the neighborhood during the summer). For 2017, Partial Rental Memberships will cost $325. Rental and Partial Rental Memberships cannot be prorated and there are no refunds for either type.
If you have additional questions, please contact the Membership Chairperson at email@example.com.